LETTER SENT TO GM, PA&F  REGARDING SENDING OF STATISTICAL EXTRACT INSPITE OF THE SB ORDERS 14/2015 and 5/2016 :

No.AIPSBCOEA/CSI-statistical ext/9/TN/2018                                         Dated : 17.12.2018

To

The GM PA & F,

SB CTD SECTION,

Tamilnadu Postal Circle,

Ethiraj Salai,

Chennai – 8.

Sir,

    Sub: Request for clarification on the issuance of guidelines by the GM PAF,

            Tamilnadu circle, Chennai.

    Ref: GMPAF letter no. 59-152/SB & CTD / Monthly Stt / 2018-19 dated   

           11.12.2018.

            With reference to the letter cited above, our Association wishes to clarify the following items narrated in the letter.

1.    As per serial no. 22 of  para 3  of SB order 14/2015 and addendums there on,  SBCO is to forward only Statistical register (Non-Financial) to PAF. But in contrary to this, PAF has issued direction “till the time of integration of CSI & Finacle softwares” submission of SBCO Financial extracts should be continued without referring to the Directorate order SBorder no. 14/2015 “.

2.    As per para 5.1.1 of SB order 14/2015 and addendums there on SBCO will  generate  fresh consolidation of each scheme from Finacle Production Server (HFINRPT) and compare the print out received from SOs with the system generated consolidation. Both the consolidations should be tallied with the SO Daily Account and SO Summary / Ho summary and also with Cash book.

3.    But after the implementation of CSI, there is no SO summary, HO summary and Cash book and hence there is no way of tallying the consolidated figures with Cash book.

4.    But PAF has issued some guide lines for generation of CSI data pertaining to SB & CTD. It is needless to say that the guidelines for generation of CSI data in r/o all heads is to be issued to Sub accounts branch of HO from where consolidated figures will be fetched by the Accounts branch and SBCO will tally the figures of SB & CTD categories from that data.

5.    Instead of issuing guidelines categorically to the Postmasters of HO to give directions to the Sub accounts branch and Accounts branch, the guidelines is silent in that aspect and hence presuming the subject matter “Submission of SBCO extracts”, the process of verification of correctness of CSI data is imposed on SBCO by the Postmasters.

6.    Assigning the generation of data from CSI and to verify / tally the consolidated figures so generated by SBCO from Finacle by the SBCO itself is not correct and against natural principles.

7.    If the CSI data is generated by Sub accounts branch and confirming with physical Daily account received from the offices through SAP in replacement of preparing SO summary and Head wise data generated by the Accounts branch of HO, SBCO will tally the SB & CTD figures and in case of any difference, will raise OMs against the discrepancy and necessary corrections will be made by the Sub accounts branch / Sub offices after the approval of the Postmaster of HO.

Hence it is requested to issue corrigendum to the letter cited in the reference   instructing the Postmasters of HO to implement the interim guidelines through Sub accounts branch and Accounts branch as the method of preparing the data of all Heads only changed to CSI replacing preparing SO summary, HO summary and Cash book.

                              

With Regards,

 /SHP  JASMINE JALAL BEGAM /

                                                                     Circle Secretary