ALL INDIA POSTAL SBCO EMPLOYEES
ASSOCIATION
(Affiliated with National Federation of Postal
Employees)
H.Q : @ CPU,
O/o the CPMG, T.N. Circle, Chennai – 600002.
No:
AIPSBCOEA/12-2019 Dated : 18.11.2019
Bulletin No:
06
HAPPY CHRISTMAS, NEW YEAR AND A TRADITIONAL PONGAL
Dear Comrades,
On
behalf of AIPSBCOEA, I wish all our comrades a very happy “Christmas”, New
year” and a very traditional, cultural and prosperous “Pongal” greetings.
I
request all our members to participate
in the two days Nation wide strike on 8.1.20 for all the charter of demands placed before
the Government. I am sure the “New Pension Scheme” will be scrapped off and all
our young comrades too will be covered under the “Old Pension Scheme” very soon
which is their Right. No struggle has faced Failure. Very happy that our
Association was a part of history of struggle and will be a part of all the
struggles programmes in the future too. Once again wishes to all the comrades for
going to make the 1 day strike a Grand Success.
The Charter of Demands include the following issues
of SBCO cadre:
Scrap NPS and restore Old Pension Scheme to all
officials who joined after 1.1.2014.
Filling up of vacancies upto the sanctioned
strength in all cadres.
Implement 5 days week in Postal and RMS.
Implementation of Cadre Restructuring for left out
categories i.e, RMS, MMS, Postman/MTS,PACO,PASBCO, Postal Accounts, Postmaster
Cadre and Civil wing etc.
Scrap Bench Mark in MACP.
Status of Audit to SBCO.
Permission to all staff of Circle Office, Postmaste
cadre, SBCO, Postal Accounts and RMS/MMS to appear in Departmental Examination
for promotion to PSS Group –B.
CIRCLE WORKING
COMMITTEE MEETING AT CHENNAI:
Our
Circle Working Committee meeting was held at Chennai on 17.8.2019 in which all the members had elaborate discussions
on various issues and passed resolutions. CWC strongly condemn the observations
of the Government against the working
class.
After
GL integration the Revised Control Procedure has to be given to SBCO and the role should be redefined. A lot of deficiencies
in the working scenario is experienced as the software is not yet fully
complied with rules. Dte has issued lot of directions which are not practically
implemented in ground level with acute shortage of staff in SBCO.
OUR
CWC took stock of all these situations and sent a detailed report to our CHQ
for discussion with DTE and has given certain time frame for settlement of
the issues faced by us. If not settled we will explore all other possibilites
including struggle programmes.
Resolutions
passed at CWC:
The Resolutions passed in the Circle
Working Committee meeting held at
Saligramam Chennai on 17.8.2019 is briefed below:
1. Audit status to SBCO.
2. Implementation of Cadre restructure to SBCO immediately.
3. Review of establishment (staff strength) of SBCO according to the new adhoc time factor issued from Directorate.
4. Providing full time MTS to SBCO as the work of SBCO branch is increasing multi fold in CSI scenario.
5. Provision of New control procedure to SBCO to work in this modified CSI scenario which is completely different from the V2sbco and Sanjay post period.
6. Delegation of APAR writing powers to the Sr. Accounts officer, ICO (SB) for all SBCO officials as in many units SBCO staff are being harassed by the influence of the Divisional Superintendents due to this issue.
7. Change of Administrative control of SBCO cadre from the Divisional Superintendents to the Director of Postal Services or to the Sr. Accounts officer ICO(SB) to function effectively.
8. Permission to weed out the time barred old records at SBCO branch periodically. In many units the same is denied due to some long pending fraud cases. The investigation of cases needed to be completed within a stipulated time period so that due dates of weeding out of old records shall be ensured.
9. The new RT guidelines are issued for transfer which needs to be transparent in all ways and it is suggested to have a Counciling process to ensure transparency in genuine manner .
10. The Sr. Accounts officer , ICO (SB) should be a member of the transfer committee for ensuring proper transfer movements of the SBCO officials.
11. Officiating arrangements in Supervisory cadre may be provided to those SBCO units wherever regular supervisors are not available.
12. The Live account report is now generated in the CPCs and forwarded to all the divisions as per SB order 4/2019 , which in turn is received by the SBCO . Hence there is no need of authentication of the concerned SBCO or forwarding the same to the GM PA & F as also the menu for generating the live accounts is now disabled for the SBCO users. Instead it is suggested to forward the total figures to GMPAF by CPC/Divisional offices and SBCO will send figures of Non-CBS offices only.
13. Filling up of vacancies lying vacant for a long period in almost all SBCO units . Providing assistance to SBCO units as per SB order 14/2015 where acute shortage of staff is experienced .
14. OM memo pad to be enabled for raising objections in Finacle itself for SBCO.
15. As per SB orders, SBCO is checking 100% of closed vouchers in all schemes. But SBCO staff are being harassed to do the works related to FRMU alerts. This leads to duplication of work by SBCO. For FRMU alerts, it is suggested that the field officers may visit the depositors concerned and to ascertain the genuineness of transactions instead of burdening SBCO.
16. Creation of Non-functional Gazetted HSG I post in SBCO cadre as there is no other promotional chances above HSG I cadre for officials in SBCO cadre.
17. APARs not to be taken into account while giving regular MACP promotions as already CCS conduct Rules are followed to ensure the conduct of officials.
18. Promotions to be given through departmental exams like fast track to SBCO cadre which will be very useful to all SBCO officials.
19. A common training / workshop to be organised to all the SBCO units to work in CSI scenario by the Directorate instead of giving different trainings in different units locally.
20. Removal of number of limits of reports generated in finacle for SBCO unit which leads to delay of work .
21. As per SB order 14/2015 , the statistical extract need not be sent by SBCO to GM Finance, but in many circles it is emphasized to send the extract until FSI and CSI integration is completed which should be dispensed with as it is an additional burden to SBCO in CSI scenario and staff shortage situation.
2. Implementation of Cadre restructure to SBCO immediately.
3. Review of establishment (staff strength) of SBCO according to the new adhoc time factor issued from Directorate.
4. Providing full time MTS to SBCO as the work of SBCO branch is increasing multi fold in CSI scenario.
5. Provision of New control procedure to SBCO to work in this modified CSI scenario which is completely different from the V2sbco and Sanjay post period.
6. Delegation of APAR writing powers to the Sr. Accounts officer, ICO (SB) for all SBCO officials as in many units SBCO staff are being harassed by the influence of the Divisional Superintendents due to this issue.
7. Change of Administrative control of SBCO cadre from the Divisional Superintendents to the Director of Postal Services or to the Sr. Accounts officer ICO(SB) to function effectively.
8. Permission to weed out the time barred old records at SBCO branch periodically. In many units the same is denied due to some long pending fraud cases. The investigation of cases needed to be completed within a stipulated time period so that due dates of weeding out of old records shall be ensured.
9. The new RT guidelines are issued for transfer which needs to be transparent in all ways and it is suggested to have a Counciling process to ensure transparency in genuine manner .
10. The Sr. Accounts officer , ICO (SB) should be a member of the transfer committee for ensuring proper transfer movements of the SBCO officials.
11. Officiating arrangements in Supervisory cadre may be provided to those SBCO units wherever regular supervisors are not available.
12. The Live account report is now generated in the CPCs and forwarded to all the divisions as per SB order 4/2019 , which in turn is received by the SBCO . Hence there is no need of authentication of the concerned SBCO or forwarding the same to the GM PA & F as also the menu for generating the live accounts is now disabled for the SBCO users. Instead it is suggested to forward the total figures to GMPAF by CPC/Divisional offices and SBCO will send figures of Non-CBS offices only.
13. Filling up of vacancies lying vacant for a long period in almost all SBCO units . Providing assistance to SBCO units as per SB order 14/2015 where acute shortage of staff is experienced .
14. OM memo pad to be enabled for raising objections in Finacle itself for SBCO.
15. As per SB orders, SBCO is checking 100% of closed vouchers in all schemes. But SBCO staff are being harassed to do the works related to FRMU alerts. This leads to duplication of work by SBCO. For FRMU alerts, it is suggested that the field officers may visit the depositors concerned and to ascertain the genuineness of transactions instead of burdening SBCO.
16. Creation of Non-functional Gazetted HSG I post in SBCO cadre as there is no other promotional chances above HSG I cadre for officials in SBCO cadre.
17. APARs not to be taken into account while giving regular MACP promotions as already CCS conduct Rules are followed to ensure the conduct of officials.
18. Promotions to be given through departmental exams like fast track to SBCO cadre which will be very useful to all SBCO officials.
19. A common training / workshop to be organised to all the SBCO units to work in CSI scenario by the Directorate instead of giving different trainings in different units locally.
20. Removal of number of limits of reports generated in finacle for SBCO unit which leads to delay of work .
21. As per SB order 14/2015 , the statistical extract need not be sent by SBCO to GM Finance, but in many circles it is emphasized to send the extract until FSI and CSI integration is completed which should be dispensed with as it is an additional burden to SBCO in CSI scenario and staff shortage situation.
The resolutions were passed
unanimously by the house and it is requested to take appropriate action at
Circle level and the issues related to All India level may kindly be
escalated to the
Directorate for necessary
action.
Supplying
postal manuals (latest) to all the sbco
units. Issuance of orders for the TBOP/BCR at par with junior case for all the
eligible officials as the same has already been done in many circles.
The
New Pension Scheme to be scrapped and Old pension Scheme to be implemented to
all the officials appointed from 1.1.2004
as Pension is the basic necessity
and right of all the Government Servants.
The
above Resolutions were sent to the Chief Postmaster General for taking
necessary action.
On introduction of GL integration a
revised Control Procedure is very essential at this time as the roles /
responsibilities of SBCO are likely to undergo considerable change after GL
integration.
A
Letter was written by our Circle Union to the CPMG regarding FRMU Alerts:
No.AIPSBCOEA/TN/05/
2019 Dated : 18.06.2019
To
The
Chief Postmaster General,
Tamilnadu
Circle,
Chennai
600 002.
Respected
Sir,
Sub: Regarding harassment of SBCO staff by
deployment of extra
Work against SB Order
14/2015-Verification of
balances/transactions under FRMU
Alerts reg…
Ref:1.
Letter No.AIPSBCOEA/CHQ/FRMU/2019 dt 19.03.2019
2.Directorate Letter
No.F.1-3/2017-PCO/PMLA of Govt. of India,
Ministry of Communication,
Department of Posts,New Delhi-1
Dt
15th April,2019.
The All India Postal SBCO Employees
Association, would like to bring to the
notice of the Chief Postmaster General , TN Circle, that SBCO staff are being
pressurized to do extra work against SB Order
14/2015 for verification of balances/transactions under FRMU Alerts in
almost all the HO/SBCO units. The letter number mentioned vide the reference 1
above written by the AIPSBCOEA/CHQ and henceforth the direction issued by the Directorate vide reference
number 2 regarding verification of balances under FRMU Alerts is enclosed for
issuance of necessary
instructions to all the Regions not to involve any SBCO staff for
this work Please.
With
Regards -Sd-
/ SHP JASMINEJALABEGAM /
Circle Secretary
A Letter written by the Circle
Union regarding reconsidering the transfer order in Madurai Division:
No.AIPSBCOEA/SR/3/2019 Dated : 24.7.19
To
The
Postmaster General,
Southern
Region,,
Madurai -625 002.
Respected Sir,
Sub:
Request re-considering RT 2019 in the cadre of PA SBCO
Ref:
RT 2019 in the cadre of PA SBCO, Southern Region
This
is regarding request for reconsidering transfer orders issued in the cadre of
PA SBCO in Madurai division.
It
is learnt that three officials are posted to Arasaradi HO and two officials
posted to Tallakulam HO in the RT 2019.
Our
Association wishes to put forth the following for the kind consideration of
respected PMG, Southern Region.
Arasaradi
HO and Tallakulam HO are under the same Madurai division. Arasaradi HO has 20
sub offices and Tallakulam HO has 41 sub offices. Also no. of accounts and
transactions are more than double in Tallakulam HO when comparing to Arasaradi
HO. But in the RT 2019, three officials are posted to Arasaradi HO fulfilling
the sanctioned strength of SBCO whereas in Tallakulam HO two officials are
posted leaving 3 posts vacant. This results in heavy pendency in the day to day
works of SBCO, Tallakulam HO. Also now the supervisor SBCO of Tallakum H.O. is promoted to HSG I Cadre due to which the supervisor post is also
vacant.
Our
Association is given to understand that one official posted to Arasaradi HO is
yet to be relieved from Ramanathapuram HO. Hence we request that the transfer
and posting orders issued to the official may kindly be modified and the
official may be given transfer to Tallakulam HO so that the strength of SBCO,
Tallakulam HO will be improved to three officials which is somewhat manageable
to liquidate the heavy pendency there.
A
line of
reply is solicited
please.
With Regards, -Sd-
/
SHP Jasmine Jalal Begam / Circle
Secretary
A Letter
was written by the Circle Union to the Chennai City Region PMG against
entrusting of extra work and pressurising to attend office on Sundays:
No.AIPSBCOEA/CCR/4/2019 Dated : 29.7.19
To
The
Postmaster General,
Chennai
City Region,,
Chennai
-2.
Respected Sir,
Sub: Harassment
of SBCO staff by deployment of extra work against SB Orde 14/2015 reg
The Association would like to
bring to the notice of the Postmaster
General, Chennai city Region regarding
harassment of the SBCO staff by entrusting
extra work on them other than
that mentioned in the SB
order 14/2015. SBCO staff
are asked to
go to the sub offices
to settle the
objections raised by
themselves which is
against rule as
the responsibility lies
on the spm to
provide the COPs
or the MAPs whichever
is asked for
settlement of the OMs.
Instead, asking the
SBCO staff to
settle to OMs is against
the control procedure and
indirectly in favour of
the occurrence of frauds. Also
for any type
of work allotted
to SBCO there
is no alternate
arrangement for completing
their own MDW. Hence
this leads to pending
of voucher checking
.
Recently instead
of giving additional
man power to clear
the pending of
voucher checking due
to many reasons for
which the SBCO staff are not
responsible , they are asked
to work on
Sundays (Tambaram HO , Park Town
HO) to
clear the pending
which is against
the justice of
nature. Our association
strongly condemn such
practices of the
divisional administration
and request the
kind intervention of the
Postmaster General, Chennai city Region
in this matter
and issue instructions
to all the
divisions under CCR
to avoid such
anti staff activities
in future .
A
line of
reply is solicited
please.
With Regards, -Sd-
/
SHP Jasmine Jalal Begam / Circle
Secretary
A
Letter was written by the All India CHQ regarding the Directorate letter
mentioned below in the reference (Input/Suggestion for Prevention of Fraud)
asking SBCO to view the signature and closure PBs:
Ref.
No.: AIPSBCOEA/CHQ/ Input/Suggestion on prevention of Fraud/2019 dated- 16.9.19
To
The Secretary,
Department of Posts,
Dak Bhawan, Sansad Marg,
New
Delhi – 110 001.
Sub: Submission of Input/Suggestion on Prevention of Frauds reg…
Ref: No.25-11/2016-FS-CBS,Govt of India,
Ministry of Communication,
Department of Post(F.S Division)
dated 11.9.19 at Dak Bhawan New Delhi- 110 001.
Sir,
Input/Suggestion on prevention of
frauds in CBS Post Offices:
In
the recent memo No.25-11/2016-FS-CBS,Govt of India, Ministry of
Communication,
Department of Post(F.S Division) dated
11.9.19 at Dak Bhawan New Delhi-110 001 regarding input /suggestion on
prevention of frauds in CBS Post Offices, the third point is about Signature
checking of all closed accounts by SBCO in Finacle.
The duties of SBCO are already
well defined in Manual for SB Control, Pairing & amp; ICO
Procedure.Accordingly the SBCO staff are exercising the decentralized Audit
& Accounts duties and their work actually starts after accounting of
the transactions. SBCO has to exercise the Audit work, (ie) thorough checking
of all the mandatory items by doing 100% voucher checking including all
closures as per control procedure laid down for SBCO and the SB ORDER 14/2015
and the Addendums w.r.t the AOF forms/SB-3 cards for signature of depositors.
But, checking the signature in Finacle
is not laid down in the Control Procedure of SBCO and it is irrelevant to SBCO
where as it is a prime duty on the part of
the counter staff and APM only
before effecting payment of amount to
the depositor to prevent Fraud.
The second point in the memo number
mentioned above regarding sending of closure
passbooks to SBCO along with the
closure form SB-7A will not prevent
fraud in any way as Pass book is not mandatory for doing transactions across
the counter in CBS environment. The entries are not being made at regular
intervals in the PBs vide the printers and only manual entries are made by
posting the last transaction along with the BAT in the PB. Also nowadays amount
can not only be withdrawn through ATMs but also closed, transferred from POSB
to IPPB and from IPPB to any other bank account
without passbook.
Closure of accounts may be done with
Aadhar enabled verification (finger print matching/Irish matching).The
customers those who are unable to come to post offices may be given door step
service for Aadhaar enabled verification with service charge. If door step
service cannot be provided then inspecting officers may verify the genuineness
by meeting the customers personally.
It is irony that the objection memos
raised by SBCO must be paid serious attention and be settled without delay in
Post offices which is the responsibility of the concerned postmasters as
mentioned in the SB ORDER 14/2015 but, it is not adhered to. Instead reports
are being asked from SBCO for early settlement of the same which is another
reason for occurrence of frauds.
There is acute shortage of manpower at
every level right from MTS to PA cadre which is the main reason of occurrence
of frauds. The work of two to three PAs are done by a singe SBCO PA
in most of the units and almost all H.Os are running without the
supervisors except very few which are
managed by the junior officials who have just entered the department. The
Association has already written letter regarding cadre restructuring to SBCO
cadre to solve ths problem vide Ref. No: AIPSBCOEA/CHQ/Ca dre restructure/2019 Dated- 28.08.2019. The shortage of manpower
is experienced at the level of the
General line PAs also which pave
way to the persons who do frauds
intentionally and make the innocent officials
the scalp goats. A drive for recruitment may be conducted and vacancies
may be filled upto the sanctioned strength as a one time measure.
The Silent revival (revival of dormant
accounts) ,freezing and unfreezing of
a/cs with heavy amounts and exceeding the prescribed limits, transfers
of sols, closures of B.Os / Single handed
SOs accounts , issue of duplicate Passbooks, issue of ATM cards , issue
of cheque books may be sent to the
concerned H.Os for doing the same after verification by two Supervisors(APMs).
A separate PA may be spared for the same like
that done for the claim sanction cases
as of now.
The higher value verification memos to
be prepared every day at the SB branch and sent to the inspecting authorities
who should verify the genuineness on daily
basis by meeting the depositors personally and report the same.
Our Association would like to bring to
the kind notice of the administration that prevention of Frauds can be done
only by evolving necessary some additional ways and means at
counter level before effecting payment
of amount to the customer and by entrusting the verification of genuineness of
payment to the inspecting officers/field officers by visiting the depositors
personally.
It is requested that the
suggestions given above may be taken
into consideration so that the
Frauds can be prevented to some extent
as the same have been heeped in crores of amount after implementation of Finacle and CBS in
savings bank comparatively more than when sanjay post was in usage. Hence the
infrastructure and technology may be improved in such a way that except the
depositor nobody can withdraw his money by linking Aadhaar , SMS alerts,OTP
generation for closures and by making photograph of depositor mandatory which
should be scanned for identification during payment of money at the counter.
The Biometric method of payment was already suggested by our Association in the
meeting under the chairmanship of Member(T)
dated 1.3.17 which was the first
item in the 25 charter of demands and the minutes was received for the same by
21.4.2017 in which the suggestion was not taken into account. Atleast now the
same may be implemented to prevent the fraud upto 90% by biometric method.
SBCO section is responsible for its
routine work of audit nature only (ie) downloading the datas from Finacle and
finding out any violation of prescribed rules while carrying out voucher checking with utmost concentration
and raising of objections if needed.
The term AUDIT defines “an official
inspection of an organizations account by an independent body and it cannot be
expected to detect every fraud”.
The SBCO wing is doing the Audit work
and hence may not be fixed as the
co-offenders or sub-offenders which is against justice of nature as SBCO
officials are in no way connected with the monetary transactions taking place across the counter directly.Many
innocent SBCO officials are already being pulled inside the trap by some way or
another and penalized with the recovery under contributory negligence , hence
it is requested that the act of injustice
needed to be stopped immediately. The verification of signature in Finacle and giving the closed passbooks
to SBCO will not prevent frauds instead it will pave way to penalize the SBCO
officials who are already over burdened with work done by SOSB, Sub accounts,
CC bridge , vide many orders issued day by day. It is therefore requested that
instead of issuing some orders day by day a meeting may be called for with the
concerned branches with their representatives along with the technology team to
sit and discuss the ground reality and follow the measures which will be
suggested by them.
The FRMU alert verification is also
entrusted to SBCO which is an additional work and it is already emphasized by
the Association that the same may be verified by the inspecting/investigating
authorities or by a centralized team at RO/CO to serve the real purpose of
prevention of Frauds vide the Association’s
letter Ref.
No.: AIPSBCOEA/CHQ/FRMU/2019 dated 28.8.19.
Hence both point number 2 and 3
mentioned in the memo No.25-11/2016-FS-CBS,Govt
of India, Ministry of Communication, Department of Post(F.S Division) dated
11.9.19 at Dak Bhawan New Delhi-110 001 regarding prevention of Frauds may please be dispensed with as it is an
extra burdern on SBCO and will only make the voucher checking pending in under
staffed situation and not prevent the Fraud. Hope the administration would
understand the core of the suggestions given by the Association and implement
it favourably for the smooth functioning of POSB and SBCO cadre.
With Regards,
Yours Sincerely,
-Sd-
(SHP.
JASMINE JALAL BEGAM)
General Secretary
Copy
To:
Shri.
Sachin Kishore,
DDG,
FS Division,
Dak
Bhawan, New Delhi -110001.
The
Assistant Director (SBPG)
F.S Division
Dak
Bhawan ,New Delhi -110001.
The
Chief Postmaster General,
Tamilnadu
Circle,
Chennai -600002. –Sd-
(SHP.
JASMINE JALAL BEGAM)
General Secretary
A
Letter was written by the All India CHQ regarding the Revised Recruitement Rules for
PA/SA by the Directorate:
Ref.
No: AIPSBCOEA/CHQ/Recruitment
Rules/2019 Dated- 20.09.2019
To,
Shri P.K. Bisoi,
Honourable Secretary,
Department of Posts,
Dak Bhawan, Sansad Marg,
New Delhi – 110 001.
Sub:
-Framing of Department of Posts (Postal Assistant and Sorting Assistant)
Recruitment Rules
2019 – Reg.
Ref:- Directorate letter F.No. 04-05/2015-SPB-I
,Government of India, Ministry of
Communications, Department of Posts,
Dak Bhawan, Sansad Marg, New Delhi, dated 18.9.2019.
Respected
Sir,
Our
Association would like to bring to the kind notice of the competent authority
with reference to the letter number cited in the above reference, regarding
revision of the recruitment rules (RRs) for appointing the Postal
Assistant/Sorting Assistant including SBCO in the Department of Posts, with the
following guidelines:
As
per Para-2(b)PA(SBCO):
(i)
There will be no further
appointment in SBCO cadre.
(ii)
Existing officials of PA(SBCO)
cadre will continue to be in PA(SBCO) Cadre till they are promoted or retired.
(iii)
All existing and consequent
vacancies of PA(SBCO) shall be added to the strength of PA of Postal Division.
(iv)
Posting of PA(SBCO) will be done
from Divisions as in Post offices.
It is
transpired from the above points that the SBCO branch under Department of Posts
is going to be abolished in due course which is completely in-contravention of the
following prescribed procedures of the CAG, Government of India.
The
SBCO and ICO(SB) branches were introduced in the Department of Posts
bifurcating from Accountant General ,
Posts & Telegraph as per the order of AG P & T No. Admn. III/5(S)4A-KWiii/2806 Dated at Simla
the 31st March 1964. The aim of the bifurcation was to transfer of
Audit and Accounting work to the HPO. Since then, SBCO has been performing the
Audit and Account functions of the various SB categories of accounts involving
crores of Rupees of lacs of Depositors
in HPO.
1. The Audit function of SBCO has
been mentioned clearly in 1960 under Para-1(Preamble) of introduction POSSS
Part-IV by A.N. Dureja authorized by the then P & T Board.
2. The Internal control wing which is similar to SBCO is now called as “Internal Audit Office” as per Directorate Letter No. CIS/AU-1/101-06-07/2276 Dated 05.02.2007.
3. The withdrawal vouchers have been checked by the SBCO staff (even now) by putting their signature in the place marked as “Auditor” on the SB-7.(withdrawal voucher).
4. As per the Directorate order No.97-8/95-SB Dated 12.10.1995 newly created , the posts of Supervisor SBCO are carrying out the functions of JAO of erstwhile Audit and Account office.
5. SBCO has to carry out the reality check to avoid delayed detection of fraud vide the Directorate Letter No.25-31/2017-FS-CBS Dated 19.11.2018.
6. Preventive Vigilance –Procedure has to be followed by the SBCO to prevent fraud vide Directorate Letter No.4-5/DR-02/2018-Inv.Dated 20.12.2018
Through an Act of amendment by Nodal Ministry (Ministry of Finance) Small savings Audit & accounting work was transferred from the Audit office to the Post Office in 1964 with formation of new nomenclature as “SBCO”. Since then miseries of SBCO Employees are notwiped out in the last 55 years and have lost everything from Designation to the pay & perks. On similar lines the Account wing was also introduced in the Department of Posts w.e.f.01.04.76 in the form of Office of Director of Accounts (Postal). Both the wings were previously part of AG P & T.
2. The Internal control wing which is similar to SBCO is now called as “Internal Audit Office” as per Directorate Letter No. CIS/AU-1/101-06-07/2276 Dated 05.02.2007.
3. The withdrawal vouchers have been checked by the SBCO staff (even now) by putting their signature in the place marked as “Auditor” on the SB-7.(withdrawal voucher).
4. As per the Directorate order No.97-8/95-SB Dated 12.10.1995 newly created , the posts of Supervisor SBCO are carrying out the functions of JAO of erstwhile Audit and Account office.
5. SBCO has to carry out the reality check to avoid delayed detection of fraud vide the Directorate Letter No.25-31/2017-FS-CBS Dated 19.11.2018.
6. Preventive Vigilance –Procedure has to be followed by the SBCO to prevent fraud vide Directorate Letter No.4-5/DR-02/2018-Inv.Dated 20.12.2018
Through an Act of amendment by Nodal Ministry (Ministry of Finance) Small savings Audit & accounting work was transferred from the Audit office to the Post Office in 1964 with formation of new nomenclature as “SBCO”. Since then miseries of SBCO Employees are notwiped out in the last 55 years and have lost everything from Designation to the pay & perks. On similar lines the Account wing was also introduced in the Department of Posts w.e.f.01.04.76 in the form of Office of Director of Accounts (Postal). Both the wings were previously part of AG P & T.
Later on , Shri. J.S. Bhatia Member P & T Board (FD
& AF) formulated a separate manual known as “Postal Manual of SB Control,
Pairing & Internal Check Organisation” for duties of SBCO staff headed by
AO ICO(SB) on the pattern of P& T Audit.
Time and again, our Association is
demanding that the SBCO wing should be brought under the control of Director of
Accounts (Postal) for effective functioning. Of late,an order was issued
assigning the work of NSCs &
KVPs to SBCO which was previously done by DAP w.e.f 01.07.2016 vide SB Order 06/2016 issued vide
No.32-01/2016-SB Dt.21.01.2019.
Ultimately SBCO section is dealing with
the work of audit only (ie) downloading the datas from Finacle and voucher
checking with utmost concentration. The term AUDIT defines “an official
inspection of an organizations account by an independent body.Fortunately, the
work being done by SBCO has coincided with the definition of AUDIT. SBCO cadre
is called as distinct category according to the department, in other words
independent body. POSB is very large banking institution under the Department
of Posts having crores of account holders and multi crore of rupees as
investment by the people.Proper audit to POSB system is inevitable.In our
strong opinion, an robust internal audit should be mooted out in POSB like
various audit organizations (ie) P & T audit General, Audit Civil Audit,
Defence and Railway Audit which are watchdogs to the safety of public money.
In Finacle the SBCO Auditor’s manual
issued by India Post reveals that all the transactions are to be verified by
the SBCO staff or auditor and all SBCO staff/Auditors have to get login IDs
from CEPT, Chennai to view LOT. These lines are incorporated in page No. 03 of
the said manual. Accordingly, the entire Manual indicates the detective
controls by SBCO/Auditor staff.
In the Auditor’s Manual under the head
“Detective Controls”-Comparison of Account number and amount in the voucher
with LOT, it has been written as “However, the SBCO staff or Auditor has to
verify all the transactions from the vouchers received from the LOT available
in the Finacle Application. All SBCO Staff/Auditors have to get Login IDs from
CEPT Chennai Team to view LOT either in production or through MIS server.
Under the head “ Sample LOT is given
below” it has been written as “ SBCO/Auditor has to verify Account Number and
Amount mentioned in LOT with the voucher and in case of any discrepancy, full
transaction can be viewed in Finacle Application with input as TRAN ID
mentioned in LOT and voucher. SBCO/Audit has to raise the objection
procedurally for the discrepancy.,,
There is a head written as “Inquiries
and reports for SBCO/AUDITOR staff. Menu options
1.
HACSP
2. HACLI
3. HACLPCA
4. HACI
2. HACLI
3. HACLPCA
4. HACI
Under
the head “Detective Controls – Interest Inquiries” written as
All Financial organizations will be
receiving various income. The major share of the income for Min. of Finance
comes from interest. SBCO/AUDITOR has to see that annual interest , closing
interest and the post maturity (overdue) interest has been correctly accounted
for.
The
two types of interest inquiries are:
Interest
Inquiries
Interest Reports
These inquiries are on the various
activities/transactions conducted by the employees working in a Post Office.
These reports and inquiries are effective for operations as well as detective
controls for SBCO/AUDITOR staff.
It has been written as All other field
shown in the screen are auto populated. The Auditors can even specify what type
of Interest they are looking for, for example, additional, overdue or penal and
so on, by choosing from the dropdown in interest type.
The Reamendments of Recruitment Rules
for PA/SAs Cadre (PA(CO), PA(SBCO), PA(PO), PA(RLO) and SA-Proposal vide
Directorate F.No. 09-03/2017-SPB-I Dt. 18.10.17 was proposed earlier which was strongly opposed by the
General secretary of AIPSBCOEA through individual ballot in the letter dated
03.11.2017.
In
fine, the following points are appended with reference to the proposed
RRs mentioned in the letter cited under reference :
The Savings Bank Control Organisation
was set up w.e.f 01.01.1960 with the approval of AG P & T , CAG and
Ministry of Finance to ensure an On-Spot Checking over the work of Small
Savings Schemes for audit & accounting, vouchers checking &
reconciliation work vested within AG P&T which has its own separate
identity other than existing PA Cadre in the Department being their nature of
duties identical to the Audit & Accounts wing.
It is pertinent to mention that all the
financial institutions must have a separate wing for Checking, Auditing &
Accounting to safeguard the public money and on that’s why the Department has
termed SBCO as unique cadre and recruit the personnel separately.Inter-change
of SBCO staff with operative work (POs)vice versa,was not allowed.SBCO is
considered as custodian of small savings business records in order to prevent
any untoward incidents of misuse.
It is understood that the RRs of
PA(SBCO) notified on 21.05.15 under the proviso to Article 309 of the
Constitution were framed for 100% direct recruitment (Col. 10) with promotional
avenues through DPC headed by DPS as Chairperson and they come under Circle Cadre.
In 2017, the proposed RRs of PA/SA
cadre circulated is strongly opposed by the entire rank and file in SBCO and it was requested to maintain
separate identity for SBCO cadre in proposed amendments in RRs of PA/SA cadre
or consider their absorption with Audit & Accounts Wing being originated
from AG P & T. Hence the RR proposal vide Directorate F.No.
09-03/2017-SPB-I Dt. 18.10.17 was dropped.
We are, still affirm since both SBCO
and DAP were bifurcated from the erstwhile AG P & T by 1964 and 1976
respectively, the basic work of Audit continues to be common to both SBCO and
DAP. The nature of work is of similar type dealing with the POSB Audit and Accounting and the financial
transactions of pay and allowance of employees which are also accounted through
the POSB Accounts only.
In view of the above it is
requested to kindly reconsider the framing of the present proposed Recruitment
Rules and to rechristen the SBCO as SB Audit Organization and PA (SBCO) as
AUDITORs in order to function
effectively under the control of GM(PA & F) for the proper caring of crores
of money deposited by lacs of customers.
With
Regards,
Yours
Sincerely,
(SHP. Jasmine
Jalal Begam)
General Secretary
Copy To:
1. The DDG. FS
Division, DOP, Dak Bhawan,
Sansad Marg, New Delhi -110 001.
2. The DDG. Establishment, DOP, Dak Bhawan,
Sansad Marg, New Delhi -110 001.
3. The DDG. SR Legal, DOP, Dak Bhawan,
Sansad Marg, New Delhi -110 001.
Sansad Marg, New Delhi -110 001.
2. The DDG. Establishment, DOP, Dak Bhawan,
Sansad Marg, New Delhi -110 001.
3. The DDG. SR Legal, DOP, Dak Bhawan,
Sansad Marg, New Delhi -110 001.
The
Notice was issued for conducting our AIPSBCOEA Circle working committee meeting
and Conference at Trichy from 26th December 2019 to 28th
December 2019:
Ref. No: AIPSBCOEA/Circle
Conference/Tamilnadu/2019 Dated-
13.11.2019
NOTICE
Notice under the provisions of Article 30 & 31 of the Constitution
of All India Postal SBCO Employees Association is hereby issued that the
CWC will be held on 26th
December 2019 followed by the Vth Circle Conference of Tamilnadu Circle on 27th & 28th December 2019 , at Annadhana
Samajam,No.1,Butterworth Road,Trichy-620 002.
The following shall be
items of the agenda :-
1.
Organisation Review – Review of the present membership to spread
largest union in the Circle.
2. Review of filling up of vacant posts lying in the Circle .
3. Implementation of Cadre Restructuring to SBCO.
4. Contributory negligency cases imposed on SBCO staff of the Circle-Review regarding.
5. Review of MACPs promotion and benchmark.
6. Review of the framing of Department of Posts(Postal Assistant and Sorting Assistant) Recruitment Rules 2019.
7. Discussion on scrapping of NPS.
8. Remittance of quota to C.H.Q.
9. Election of the Circle Office Bearers.
10. Any other item with the permission of Chair.
2. Review of filling up of vacant posts lying in the Circle .
3. Implementation of Cadre Restructuring to SBCO.
4. Contributory negligency cases imposed on SBCO staff of the Circle-Review regarding.
5. Review of MACPs promotion and benchmark.
6. Review of the framing of Department of Posts(Postal Assistant and Sorting Assistant) Recruitment Rules 2019.
7. Discussion on scrapping of NPS.
8. Remittance of quota to C.H.Q.
9. Election of the Circle Office Bearers.
10. Any other item with the permission of Chair.
–Sd-
(SHP.Jasmine Jalal Begam)
Circle Secretary
Copy To:
1.
The Chief Postmaster General, Tamilnadu Circle, for necessary action. (Request for grant of
Special casual leave to members of AIPSBCOEA for attending the conference
and Spl CL to all Circle Office Bearers for
attending the CWC & Conference along with transit).
2. The Postmaster Generals Chennai City Region/Central Region/Western Region/Southern Region.
3. The Asst.Director SR/Welfare, O/o the Chief Postmaster General,T.N. Circle,Chennai-2.
4. All the Office Bearers of AIPSBCOEA.
5. All the members of AIPSBCOEA in Tamilnadu Circle.
6. The General Secretary, AIPSBCOEA,1st Floor, North Avenue Post Office Building, New Delhi- 110 001.
-sd-
2. The Postmaster Generals Chennai City Region/Central Region/Western Region/Southern Region.
3. The Asst.Director SR/Welfare, O/o the Chief Postmaster General,T.N. Circle,Chennai-2.
4. All the Office Bearers of AIPSBCOEA.
5. All the members of AIPSBCOEA in Tamilnadu Circle.
6. The General Secretary, AIPSBCOEA,1st Floor, North Avenue Post Office Building, New Delhi- 110 001.
-sd-
(SHP.Jasmine Jalal Begam)
Circle Secretary
All
members of AIPSBCOEA are requested to attend our Conference to discuss all the
issues in detail to draft strong resolutions
and make it a grand success to decide the bright future of SBCO.
Circle President Circle Secretary
(M.P.P.KARTHIKEYAN) (SHP.JASMINE JALAL BEGAM)
Long Live NFPE!! Long
Live AIPSBCOEA!!
NFPE
ZINDABAD!!! AIPSBCOEA ZINDABAD!!!
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