1.Incomplete Finacle software………………
Prior to implementation of CBS, SBCO
is doing accounts and auditing works. (ie) preparing office wise register,agreement,
sending due reports to GMPAF and Circle office, voucher checking etc., After
implementation of CBS, SBCO is directed to do voucher checking work besides
sending non-financial part of Statistics (Live accounts and transactions per
month ) only.
User Id and
Password to SBCO officials are given after a long period of implementation of
CBS and we are not at all given proper training . But for the frauds committed by the officials
other than SBCO officials, penalizing SBCO officials is against natural justice
and unwarranted.
2.General check of vouchers and
voucher checking :
SBCO officials are directed to do
100% general checking of vouchers in
addition to the prescribed voucher checking in r/o all categories and ordered
to put full signature in the vouchers. Every SBCO official is allotted with one
seat work according to the Memo of distribution of work and according to it,
works are carried out by the official. In such a case, signing the vouchers for
carrying out the voucher checking work will not serve any purpose. Moreover the
transaction once done in Finacle could not be changed by the operative side
official – whether it is counter PA or
officials in Supervisory cadre.
Hence signing each voucher shall not be made mandatory.
Another instruction is to check the
no. of vouchers attached in the voucher bundle. By this, SBCO officials are
compelled to do a work which is ought to have been done by an official in Group
D cadre. Individual transaction done is verified with respect to List of
transaction generated in MIS server of Finacle with respect to the voucher and
hence there is no need to check the no. of vouchers attached in the bundle.
3.MIS
server not functioning properly – Supply of LOT requested :
We have to ask the normal speedy
function of MIS server only. Request for
supply of hard copy of LOT will pave way
to keep the records up to the preservation period under our custody for
which in almost all the units sufficient space for record room not provided. It
is of high risk and our officials will be liable to be penalized in case of non
keeping of records safely.
In the CBS environment, as the
transactions once carried out could not be changed further / in future date,
requesting for hard copy of LOT may be dispensed with.
4.
Time factor for………………..
Fixing time factor for every work
will be time consuming process Instead of requesting for it, we may insist for filling up
of all existing vacancies as for the present staff strength in every HO.
5.Illegal
abolition of SO (SB) branch :
Since the issuance of SB order
05/2016 and addendum thereon, various works carried out by the then SO SB
branch of HO is to continue with same type of works. Moreover, revival of silent accounts are also
entrusted with them. Hence there is no question of abolition of SO (SB) branch.
DTE itself reiterates the work to be
performed by the operative officials.
We may demand preparation of
consolidation of all categories by the SOSB branch of HO as already done instead of by SBCO.
6.Non-adeherence
of DTE instructions ………………..
This is true that no assistance is
provided to SBCO units in about 90% of the units. But at the same time,
involving other officials in SBCO work, will hamper our claim for Audit status
with distinct cadre. Instead, we shall claim filling up of all vacant posts as
one time measure.
7.Change
of nomen- clature of SBCO………………….
In this respect, pl refer my email
to you on 23.02.2017 to your mail id.
Yes. It is
to be reiterated.
9.
Cadre re-structure of SBCO :
With matching savings of PA SBCO, if
it is considered, there will be more no. of supervisory posts but at the same
time PA posts will be meager. SBCO cadre is considered as Circle Cadre and on
promotion there is chance of disturbing the officials any where in the circle
which will bring hardships to our officials.
Pl move cautiously and take steps
accordingly after through consultation with senior comrades which will be
beneficial to our cadre in long running future.
10,11
. Filling up of all posts in SBCO
cadre…………….. & shortage of supervisory posts
Pl see comments to point no.6 and 9
above.
12.Restoration
of powers of writing APARS………………
SBCO is a distinct cadre for whom
DPS is the appointing authority after selection process at Circle level. We are
doing voucher checking work and bring out the lapses of officials appointed by
the Divisional Head by raising objections and expected to settle them at the
earliest. Report on pending objections sent to DPS also after bringing out the
same to Divisional Head.
Normally it disturbs the DH as it
shows the officials appointed by him are not working properly. They tend to
threaten SBCO officials in one way or other as there are having administrative
powers on SBCO. No DH considers the views of AO ICO SB before writing the CR /
APAR though Rules are clearly saying that before writing CR/APAR of SBCO
officials, AO ICO SB should be consulted. Thus writing of APARs by DH is done
prejudicially.
So, delinking administrative powers
from DH with SBCO and restoring the same to the appointing authority (ie) DPS
with sub-ordinate control of AO ICO SB will be the only solution to ensure
proper writing of APARS on the performance of SBCO officials. Also SBCO
officials will carry out their works according to the Rules prescribed without
any fear.
13.
Contributory negligence / Irregular recovery imposed on SBCO staff :
SBCO is functioning as a distinct cadre and it
is not at all supervising any work carried out by the operative officials in HO
or SO or BO. As per the rules and
guidance on this subject, contributory negligence is to be booked on the
officials who directly supervises the work in which there are chances for
fraudulent activities. Also failure on the part of supervisor who directly supervises the
transaction leads to commitment of fraud either directly or otherwise is termed
as subsidiary offender.
In no way, SBCO official could be
termed as supervisory authority and hence become subsidiary offender in any
fraud case. SBCO officials are liable to
have percentage check only over the
transactions and could not be in a position to find out the frauds committed by
the other officials.
There exists separate mechanism in
DOP to have a close watch over the functioning of operative offices –PRI
(P)s, Inspector (posts ) , ASPOs etc.,
Their primary duty is to have a visit to operative offices / inspecting the
functioning of operative offices very often and to ensure proper functioning of
operative offices by all means.
14. Provision in appearing for Aptitude test
for serving in proposed IPPB :
We can wait for the terms under
which IPPB is to function. Whether IPPB
is given full banking status and comes under the Govt. of India like DOP is not
known yet.
15.Depriving
SBCO staff from appearing AAO exams :
In a common thinging, We shall be
allowed to appear for AAO exams. Even an official hailing from RMS wing who do
not know any thing about SB operations is permitted to appear for AAO exam and on successful passing
he will be posted as the AAO (ICO SB) and have technical control over the
functioning of SB and SBCO. This is a peculiarity DOP has.
16.
Inclusion of SBCO staff for appearing PS Group B exam :
Since we areclaiming a distinct cadre with audit status, this may
not be insisted up on.
17.
After roll out of CBS, the innocent SBCO
staff suspended …………
Pl refer comments for point no. 13
above
18.
A revised control procedure…………….
This is the need of the hour.
Compiling orders, suggestions, directions
issued after CBS, a fresh control procedure may be prepared
19.
Induction training :
This shall be pressurized.
20.Replacement
of old computer peripherals……….
This should be given as SBCO is
fully dependent on Computer systems to work in the CBS scenario.
21.Deprivation
of Trade union facilities ………………
This shall be pressurized.
22.
Higher pay scale for higher responsibility posts (LSG, HSG II and HSG I )
This shall be pressurized. Also wherever officiating arrangement is
ordered, the official officiating in such post may be paid the Entry
Pay and accordingly allowances fixed for that post.
23.Transfer
liability of SBCO staff :
The orders issued regarding transfer
of SBCO officials within a Division as far as possible is to be implemented in
letter and spirit. The transfer committee should consists of AO ICO SB as
member –Chairman with an Executive officer in Regional office and dealing
assistant as members.
24.
Provision of full time MTS to each SBCO units:
As per the orders and Rules on the
subject, SBCO is the custodian for the SB records including vouchers. They are to be preserved under safe custody
up to the completion of preservation period.
Vouchers are to be preserved for 5 years. Hence to keep the vouchers under safe custody
yearwise, and for other day to day works, one full time MTS is a must. Or other
wise, Preservation period of vouchers may be reduced to 6 months or one year
since as per SB order 14/2015, voucher checking work could not be pending over
3 days. Once checking is over and
transaction could not be altered in future, period of preservation of
vouchers shall be reduced to 6 months or till the completion of inspection by
AO ICO (SB) for the year.
25.
Membership verification result awaited :
More and more SBCO officials are
joining hands with us on understanding our functioning. Hence the result of
membership verification may be pressurized.
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