SBCO MATTERS IN JCM MEETING

No. 06/01/2014-SR

Government of India

Ministry of Communications & IT

Department of Posts

(SR Division)

Dak Bhavan, Sansad Marg,

New Delhi, dated 22nd December, 2014

Subject:    Meeting of JCM (DC) held on 16/12/2014  at 10.30 A.M. under the Chairpersonship of Secretary (Posts)  – Minutes – regarding

Kindly find enclosed the minutes of the above meeting for  necessary action at your end.

(Arun Malik)

 Director (SR & Legal)

Regular Promotion in LSG/HSG-I to SBCO Cadre. Regular promotion to LSG, HSG-II and HSG-I SBCO Cadre are not taken up periodically in all Circle by convening DPC. As a result, majority of supervisory posts are lying vacant and being managed under office agreements. This pre-empts the availability of eligible LSG officials to go on promotion to HSG-II and HSG-I Cadre and causes extra work load to T/S Pas SBCO. Therefore, it is requested to issue necessary instructions to all Circle Heads to convene the DPC in a time bound manner and accord promotions to the staff every six months.

Reply: Appropriate instructions will be issued to circles.

APAR of SBCO staff Powers for writing APARs of SBCO staff may be delegated to AO (SBCO) instead of Divisional heads and stop imposing the work of SB Branch on SBCO.

Reply After roll out of CBS, the role and responsibility of SBCO is to be designed and fixed.  This issue will be examined in detail thereafter.

Withdrawal of operative work from SBCO Staff: A number of operative work were added to SBCO such as maintenance of Accounts-wise balance in V 2 SBCO for the categories of RD, MIS,SCSS, verification MPKBY/SAS Agents commission bills, Deputation to sub office for verification of account balances, settlement of minus balances objections. These items of work are not covered under the control procedure of SBCO should be withdrawn.

Reply Instructions in this regard have already been issued to all Heads of Circles.  Copy of the instructions will be given to JCM, Staff side.

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Abnormal use of disciplinary powers on clerical staff/Supervisors of Post office in the name of contributory negligence factors. In the recent days, there is more number of cases of Severely penalizing the clerical staff /supervisors in the name of contributory negligence factors and fixing them as subsidiary offenders. It is a wonder that in many fraud cases the main offender/Actual culprit is not punished by forfeiting their properties by using Revenue Recovery Act and other available means of law of this country. It is requested to issue instructions to exhaust first the channels of recovering loss from the main offender/culprit despite they put on out of service. In the cases of frauds committed by outsiders like SAs/MPKBY Agents, their property may be attached with the help of the District magistrate. After encouraging all the legal options available to recover the defrauded amount from the culprits by all means, then only the concept of subsidiary offender may come in to field. It is requested to cause instructions to all administrative authorities to first exhaust the possibility of forfeiting /attaching the property of the Principal offender mandatorily before resorting into Contributory negligence factors on the subsidiary offenders. The term subsidiary offender in respect of contributory negligence appears to be not correct and the term subsidiary contributors or Secondary Contributors. Reply No directions can be given to any disciplinary authority.